WHAT IS A COMPANY SECRETARY LETTER OF RESIGNATION? 

A Company secretary’s letter of resignation is a formal notice that informs the company of his or her intention to leave the company. Although a great many jurisdictions will accept a typed written letter of resignation it should be noted that there are some areas of the business world that require a specific form. Form TM-02 is one form that is used to notify a company of the resignation of the company secretary.

WHEN DO YOU NEED A COMPANY SECRETARY LETTER OF RESIGNATION?

A Company secretary’s letter of resignation is needed when the sectary has expressed a desire to leave his or her assigned duties with a company.

The letter is needed because it serves the purpose of informing the company and it provides a formal written record that may prevent future litigation or claims against the company. For example, most jurisdictions do not allow an employee who voluntarily left his or her place of employment without just cause to collect unemployment benefits; thus, having a formal letter or form of resignation will thwart any future claims for unemployment benefits.

WHAT IS INCLUDED IN A COMPANY SECRETARY LETTER OF RESIGNATION?

A company secretary letter of resignation should include the following:

• The name and salient information of the resigning secretary.

• The name of the company as well as any other important information about the company: i.e. whether the secretary worked at a branch or satellite office.

• The date the resignation will become effective.

• A statement acknowledging the adherence and ongoing confidentiality responsibility of the company secretary even though she will no longer be an employee of the company. The letter should confirm that the secretary is still governed by the non-disclosure and non-compete clauses he or she signed as an employee.

• A statement that the secretary has returned or will return all company papers, records and or other materials before leaving his or her position with the company.

• The letter can also include the dates or duration of the employment as well as the reason for leaving.